Procurement automation with AI for approvals, quotes and spend
Procurement systems are only as good as the data and approvals flowing through them. These procurement automations use AI to route requisitions, compare supplier quotes, categorise spend and run supplier due diligence, and they connect to your existing procurement or ERP system. A fixed price per automation, from €99.
E-procurement: requisitions, approvals and POs
Getting from a request to an approved purchase order is full of handoffs. These route by spend threshold, check policy and create the PO.
Purchase Requisition Policy Compliance Checking Automatically check purchase requisitions against procurement policy before submission, catching violations before they become approved purchases. Procurement Approval Routing by Spend Threshold Automatically route purchase requisitions to the correct approver by spend threshold and category, instead of a requester guessing who needs to sign off. Automate Purchase Order Creation From Requisitions Generate purchase orders automatically from approved requisitions, matched to the right supplier, contract price and budget code. Three-Bid-and-Buy Documentation Automatically assemble three-bid-and-buy compliance documentation as quotes come in, instead of reconstructing the file when an audit asks for it.
Sourcing and supplier quote comparison
Collecting quotes and comparing them on a like-for-like basis is slow. AI normalises each quote and ranks them by landed cost.
RFQ Distribution and Response Collection Automatically distribute RFQs to qualified vendors and chase responses, instead of a buyer manually emailing and following up one by one. Automated Supplier Quote Comparison Normalize and compare vendor quotes across price, lead time, payment terms and freight so the cheapest number stops winning by default. Supplier Scorecard Generation Automatically generate supplier scorecards from delivery, quality and pricing data, instead of a subjective quarterly rating filled in from memory. Log Supplier Performance Incidents Automatically capture and log supplier performance incidents as they're reported, instead of complaints scattered across emails nobody compiles.
Vendor management and spend visibility
Onboarding vendors safely and seeing where the money goes both depend on clean data. These automate due diligence and spend categorisation.
Supplier Onboarding and Due Diligence Checks Automate document collection and due diligence checks for new suppliers, with shell-company and sanctions red flags escalated, not just logged. Verify New Supplier Banking Details Automatically verify new supplier banking details through an independent channel before setup, catching fraud attempts before the first payment. Spend Categorization and Tail Spend Analysis Automatically categorize every purchase and surface fragmented tail spend hiding in maverick buying and one-off vendors, ready for consolidation. Detect Maverick Spend Automatically detect purchases made outside approved channels and preferred vendors, before off-contract spend becomes an unmanaged habit.
Process areas
Accounts Payable
2 automations
Contract Compliance
1 automation
Contract Management
3 automations
Onboarding
1 automation
PO Management
1 automation
Purchase Order Management
3 automations
Sourcing
3 automations
Spend Analysis
1 automation
Spend Management
6 automations
Supplier Management
4 automations
All Procurement jobs
Automate Purchase Order Creation From Requisitions Generate purchase orders automatically from approved requisitions, matched to the right supplier, contract price and budget code. Automated Supplier Quote Comparison Normalize and compare vendor quotes across price, lead time, payment terms and freight so the cheapest number stops winning by default. Automating Early Payment Discount Capture Automatically flag invoices eligible for an early payment discount before the window closes, instead of paying full price on net terms by default. Blanket PO Utilization Tracking Automatically track blanket PO utilization against value and time so nobody discovers it's exhausted mid-order or expiring unused. Contract Clause Extraction and Risk Flagging Automatically extract key clauses from vendor contracts and flag risky terms, instead of discovering an unfavorable liability cap during a dispute. Contract Expiration and Auto-Renewal Alerts Automatically flag contracts approaching expiration or auto-renewal, before a clause nobody remembers locks in another year of unfavorable terms. Detect Maverick Spend Automatically detect purchases made outside approved channels and preferred vendors, before off-contract spend becomes an unmanaged habit. ESG Supplier Screening Automatically screen prospective suppliers against ESG and sustainability criteria during onboarding, instead of finding out about a problem too late. Flagging Tail Spend Contracts for Renegotiation Automatically flag long-tail vendor contracts worth renegotiating based on spend growth and market pricing, before they roll over unexamined again. Indirect Spend Category Reporting Automatically categorize and report indirect spend across facilities, IT, professional services and more, the categories nobody actively manages. Invoice-to-Contract Price Variance Flagging Automatically flag invoices priced differently than the negotiated contract rate, before small overcharges quietly compound across every order. Log Supplier Performance Incidents Automatically capture and log supplier performance incidents as they're reported, instead of complaints scattered across emails nobody compiles. Monitor Supplier Contract Compliance Automatically track supplier SLAs, pricing terms and delivery commitments against actual performance, flagging breaches as they happen. Procurement Approval Routing by Spend Threshold Automatically route purchase requisitions to the correct approver by spend threshold and category, instead of a requester guessing who needs to sign off. Procurement Card Transaction Reconciliation Automatically reconcile procurement card transactions against receipts and category codes, instead of a month-end chase for missing paperwork. Procurement Savings Tracking and Validation Automatically validate reported procurement savings against actual spend, instead of a savings number finance can't reconcile to the P&L. Purchase Requisition Policy Compliance Checking Automatically check purchase requisitions against procurement policy before submission, catching violations before they become approved purchases. RFQ Distribution and Response Collection Automatically distribute RFQs to qualified vendors and chase responses, instead of a buyer manually emailing and following up one by one. Spend Categorization and Tail Spend Analysis Automatically categorize every purchase and surface fragmented tail spend hiding in maverick buying and one-off vendors, ready for consolidation. Supplier Consolidation Opportunity Analysis Automatically identify categories with fragmented supplier spend worth consolidating, surfacing real volume leverage hiding across many small vendors. Supplier Diversity Spend Reporting Automatically track and report diverse supplier spend against goals, instead of manually cross-referencing certifications against AP data each quarter. Supplier Onboarding and Due Diligence Checks Automate document collection and due diligence checks for new suppliers, with shell-company and sanctions red flags escalated, not just logged. Supplier Scorecard Generation Automatically generate supplier scorecards from delivery, quality and pricing data, instead of a subjective quarterly rating filled in from memory. Three-Bid-and-Buy Documentation Automatically assemble three-bid-and-buy compliance documentation as quotes come in, instead of reconstructing the file when an audit asks for it. Verify New Supplier Banking Details Automatically verify new supplier banking details through an independent channel before setup, catching fraud attempts before the first payment.
Common questions
What is an e-procurement system?
Software that handles buying electronically, from requisition and approval to purchase order and invoice. Our automations add AI checks and routing on top of the one you use.
Does it work with SAP Ariba or Coupa?
Yes, both feature across our procurement catalog, and we connect to others through APIs and exports.
Need it built around your systems?
See our AI integrations service for custom builds.
Tools these automations connect to